The new rule, which implements part of the Small Business Jobs Act of 2010, requires a prime contractor on designated programs to notify the contracting officer if it opts not to use the small-business contractor presented in its proposal.
Prime contractors must also let the government official know if they reduce their payments to a small-business subcontractor or make late payments.
It will have a big effect on both large companies and small businesses, says Alan Chvotkin, executive vice president and counsel at the Professional Services Council, an industry group.
Before finalizing the policy, the SBA held meetings across the country to gather companies feedback, says Ken Dodds, SBAs director of government contracting.
Subcontractors werent being paid on time, and they believed that theyre being used to prepare bids and not being used for performance, he says.
Chvotkin says that in some cases, failing to use designated subcontractors isnt a sign of bad behavior. For instance, a prime contractor might bid on a contract vehicle and then not receive any work related to a particular area meaning both the prime and the small business are left without orders.
But in other cases, small businesses have raised legitimate concerns about bait-and-switch techniques.
In those cases, companies have aggressively sought out small businesses because they have a capability, Chvotkin says. The prime contractor wins and then the small-business partner never sees any work coming out of it.
Some small businesses are even reluctant to act as subcontractors because of this practice, says Richard Oliver, a partner in McKenna Long & Aldridges government contracts practice. He says the new rule might encourage these companies to reconsider.
Dodds says the SBA sought to look out for small businesses without creating additional work for both large contractors and for contracting officers.
Also included in the new rule, he says, is a provision that allows government officials to take into account when awarding contracts whether a company stuck to its subcontracting plan in past efforts.
We think subcontracting and how subs are treated should be part of that evaluation, Dodds says.
Oliver says he expects that element of the new rule to give large companies incentive to treat their smaller subcontractors more favorably.
That will be a tool, he says. It may take large businesses a little while to figure that out, but I think that will have a very positive effect.
Still, Chvotkin says the rule could have some adverse consequences. A large company may feel less inclined to sign an agreement with a small one, if theyre concerned about getting caught up in the rule, he says.
Small businesses may get some protection but they may also miss out on some opportunities, Chvotkin says.
The new policy went into effect in mid-August.